Accounts

Cash & Bank

Receipts & Payments

Sidebar: Cash & Bank → Payments. One screen handles both directions — a Receipt is money coming in from a customer, a Payment is money going out to a supplier. Choose the payment method: Cash, Bank Transfer, Card, or Cheque.

Allocation: a receipt or payment doesn't have to be tied to exactly one invoice/bill. You can:

• Allocate it fully or partially against one or more open invoices/bills
• Leave it unallocated and match it to an invoice later (the Payments list has an "Unallocated only" filter to find these)
• Overpay — the excess sits as an unallocated amount you can apply to a future invoice

Lifecycle is shorter here than on invoices: Draft → Approved → Posted — no separate submit step, no reversal (a wrong payment is corrected by adjusting its allocation or entering an offsetting transaction, not a formal reverse). Print/PDF is available once posted.

Cheques & the PDC Dashboard

Sidebar: Cash & Bank → Cheques and Cash & Bank → PDC Dashboard.

When you record a Payment with method = Cheque, a linked Cheque record is created automatically. From there, the Cheques screen tracks it through its own lifecycle, independent of the invoice it was settling:

Received/Issued → (if post-dated) Post-Dated → Due → Deposited → Cleared or Returned

• Deposit a received cheque once you take it to the bank.
• Clear it once the bank confirms funds have settled.
• Return it if it bounces — this reinstates the customer's receivable and lets you record any bank charges incurred.
• Replace a returned cheque with a new one from the customer, or Cancel it and write it off.

The PDC Dashboard is a live view (not a document you fill in) of every outstanding cheque, bucketed into Overdue / Due Today / Due Within 7 Days / Due Within 15 Days / Due Within 30 Days / Deposited & Uncleared / Returned — color-coded (red = overdue/returned, amber = due soon, blue = due later, gray = deposited) so you can spot what needs attention at a glance. Filter by an "as of" date to see the picture on any given day.

Bank Accounts

Sidebar: Cash & Bank → Bank Accounts. Register each bank account, cash drawer, or petty cash float here — every one is linked to a GL account, so transactions against it post correctly. Account numbers and IBANs are encrypted at rest.

Cash & Bank Transactions

Sidebar: Cash & Bank → Cash & Bank Transactions. For money movements that aren't a customer/supplier receipt or payment: transferring funds between two of your own accounts (Contra Transfer), recording a bank charge, interest earned, or a petty-cash expense. Same Draft → Approved → Posted lifecycle as Payments.

Bank Reconciliation

Sidebar: Cash & Bank → Bank Reconciliation.

1. Pick the bank account you're reconciling and import a statement (CSV/Excel export from your bank).
2. The system suggests matches between imported statement lines and your own posted transactions (payments, receipts, transfers) based on amount and date.
3. Confirm the matches it got right; match anything it missed manually.
4. Anything left unmatched stays visible — a bank fee you haven't booked yet, or a payment still in transit.
5. Complete the reconciliation once the statement balance and book balance agree. Completed reconciliations stay in the history for audit purposes.